CrewShift
From Hiring to On-set Time Tracking to Invoicing
The Reality on Set Today
"Who's available for next Tuesday?"
You're texting and calling 50 people. Half don't reply. The gaffer you need is already booked. Your 1st AD is sending you screenshots of other people's contacts. There's no central database of crew with their actual availability. You're producing a film, not running a detective agency.
"What do I owe everyone?"
Night surplus? Running lunch? Loading time that became overtime? Your 2nd AC worked 14 hours but had a running lunch, at night, in the weekend, so that's... wait, what's their rate again? The timesheet is a photo of a crumpled paper. This shouldn't take a PhD in production accounting.
"Where's my money?"
Crew submitted invoices two weeks ago. Producers are still cross-checking timesheets against call sheets. Someone disputes the lunch penalty. Another forgot to add loading time. Payments are stuck in verification hell while rent is due. Everyone loses.
The CrewShift Way
FIND
Search our crew database by department, skills, location, and actual availability. See who's free for your shoot dates. Check their experience, rates, and previous productions. No more detective work.
CONTRACT
Set individual day rates for each crew member. Generate deal memos with your project rules. Get legally binding digital signatures. Everything stored securely, GDPR-compliant. Done before day one.
TRACK
Crew taps in at call time, taps out at wrap. Running lunch? Tap. Night surplus? Automatic. Loading trucks until midnight? Tracked. The app knows your project rules and calculates everything in real-time. No paper. No confusion.
INVOICE
Hot costs generated daily. Every hour, every penalty, every meal break calculated automatically. Producers approve with one tap. Invoices are pre-verified and match the tracked data. No disputes. No delays. Everyone gets paid faster.
On-Set Intelligence
Overtime rates by role
Different departments, different rules. Producers can fine-tune them all and CrewShift applies them automatically.
Loading/wrap time logs
Tracks pre-call equipment loading and post-wrap activities with proper rate multipliers applied.
Night surplus, weekend penalty, running lunch tracking
Automatically detects and calculates non-deductible meal breaks and continuous work periods without formal breaks.
Daily hot cost reports
Real-time labor costs calculated and delivered to producers at wrap. No waiting, no guessing.
Producer Command Center
Set your production rules once. CrewShift handles the rest.
Define project parameters
Call times, meal breaks, overtime triggers
Set individual rates
Different deals for different crew
Monitor in real-time
See who's on the clock, live budget update
Approve instantly
Review and sign off on daily timesheets with one tap
Export everything
Production reports, cost breakdowns, full documentation
Stay compliant
GDPR-ready, legal digital signatures, audit trails
Your entire production crew management in one dashboard.
The Crew Experience You Deserve
Get discovered
Producers can see if you're available, optioned, or busy for their project dates.
Sign digitally
No more printing deal memos at 5 AM. Sign on your phone.
Track simply
Tap in, tap out. Mark your meals. Log special circumstances. That's it.
See the math
Your daily breakdown is visible immediately. Clear & transparent, no surprises.
Get paid faster
When producers and crew see the same numbers, invoices clear faster.
Build your history
Every production, every role in one place. Your career, documented.